DHIS2 Data Entry App Guide
Monthly aggregate data submission for health facilities
What is the Data Entry App?
Web-Based Entry
Accessed on desktop/laptop browser, used to submit monthly aggregate health dataset.
Monthly, One Per Facility
One form per facility per month. Dataset: "Health facility data collection tools (Health facility level)".
15-Day Timeliness Window
Submissions within 15 days of period end are "on time". After that, counted as late.
📍 Where to find it: Log in to savedhis2.helloworldnepal.com → Apps grid ⋮⋮⋮ → Data Entry
Data Entry App vs Capture App
📝 Data Entry App (Web)
- •Used on a computer browser
- •Submits the monthly aggregate dataset
- •One form per facility per month — totals and counts
- •Data shows in Standard Reports and Reporting Rate Summary
- •Needs: Data Entry role + org unit assignment
- •Example: Total ANC visits in April at Patarasi 01
📱 Capture App (Android)
- •Used on an Android phone
- •Submits individual event records (one per patient/visit)
- •9 programmes — PPAs, FP Simulation, Mentorship, etc.
- •Data shows in Line Listing and Dashboards
- •Needs: Data Entry role + programme group + org unit
- •Example: One FP counselling event for a specific client
📌 Rule: Aggregate monthly totals → Data Entry (web). Individual event records → Capture (Android). Both are needed — they serve different purposes.
Step-by-Step: Submit Monthly Data
Open the Data Entry App
Apps grid ⋮⋮⋮ → Data Entry. Opens with org unit tree on left and selector panel at top.
Select Organisation Unit
Expand tree on left: Nepal → Karnali Province → District → Municipality → click ward/health facility.
Select Dataset & Period
Dataset → "Health facility data collection tools (Health facility level)". Period → correct month and year. Form loads automatically.
Fill in the Form
Enter values in each field. Cells turn green when saved and yellow while saving. Scroll through all sections — form has multiple parts.
Click "Complete"
When all sections filled, click Complete at bottom. Confirmation dialog appears — click Complete again. Reporting Rate Summary will now show 100%.
Data Entry Tips & Notes
Auto-Save ≠ Complete
Each cell saves automatically as you type, but the form is not counted as submitted until you click Complete. A form with all cells filled but not Completed shows 0% in Reporting Rate Summary.
Editing After Completing
Click Incomplete to reopen form. Make corrections — values auto-save. Click Complete again. Does not reset Reporting Rate count.
No Expiry — Data Can Always Be Edited
This dataset has no expiry days set. Forms can be submitted or corrected at any time. However, after 15 days of period end it is marked late.
Who Can Enter Data
Users need Data Entry role and must be assigned to the org unit. If form or dataset does not appear, contact admin.
Common Issues & Fixes
🚫 Dataset not visible in dropdown
✅ Fix: Account not assigned to dataset. Ask admin to assign "Health facility data collection tools" to your user or user group.
🌳 Org unit not visible in the tree
✅ Fix: Account doesn't have facility as capture org unit. Admin needs to add it under User management → Org units.
🔄 Form shows old/cached data
✅ Fix: Hard-refresh (Ctrl+Shift+R / Cmd+Shift+R). If problem persists, clear browser cache.
⚠️ Cells not saving (stay yellow)
✅ Fix: Check internet. If offline, wait for reconnection. Do NOT close the browser tab until all cells turn green.
📊 Reporting Rate still shows 0% after filling
✅ Fix: You filled fields but did not click Complete. Reopen form and click Complete.
Monthly Submission Workflow
🗓️ Deadline: Submit within 15 days of the month end to be counted as on time. For April 2026, the on-time deadline is 15 May 2026.
Useful Links
Hello World — Health Informatics Training Series